Accounts Receivable Specialist – Part Time

Salary

This part-time position will be placed on the College hourly rates scale, Grade 10 with a minimum starting hourly rate of $21.55 per hour.

Description

Department:  Fiscal Affairs

Pay Grade:    10 (minimum starting hourly rate is $21.55)

FLSA Status: Non-Exempt

JOB SUMMARY

This position is responsible for performing a variety of accounts receivable functions in a number of systems including Colleague, TouchNet, Lumens and USAepay pertaining to student, contract, and third-party billing; processing invoices; and performing related cash and recordkeeping functions. This position reports to the Senior Business Operations Manager.

ESSENTIAL JOB FUNCTIONS:

• Processes receipts and posts payments in Colleague or other required system; processes various payments including but not limited to tuition for credit/non-credit courses, tests, transcripts, field trips, scholarships, canteen cards, gift certificates, textbook accounts, etc.; places hold on accounts following College procedures.
• Disburses and reimburses all petty cash accounts and maintains security and accuracy of all monies in the cashier office, cash drawers, and safe.
• Handles all processing for non-sufficient fund checks, coordinating student repayments and eventual referrals for collections by the Controller.
• Works directly with the bank and student to initiate stop payments for lost and damaged checks and replacement of those checks by the Controller.
• Works directly with students to resolve billing problems and initiates invoices/cash receipts to correct any student accounting errors; may receive and process all related payments as well as maintaining history files on delinquent payments and then initiates further billing and collections.
• May work in a separate automated system to initiate and maintain the billing and collection processes for the Childcare Programs or work with various voucher systems within the College.
• Assists Accounting Office in monthly reconciliation for the College’s bank account and credit card processes.
• May receive credit/non-credit third-party authorizations, contracts, sponsored billing; and employee waivers; compares and verifies accuracy of student records before coding and processing. May process refunds on both the credit/non-credit side of the College including but not limited to financial aid, loans, and special request from Fiscal Affairs and Student Affairs; may process adjustments to the Veterans Administration when necessary.
• Acts as a liaison with vendors and students throughout the authorization and billing process; may serve as liaison with State of Maryland collections department to resolve delinquent accounts.
• May update rate tables; creates reports and spreadsheets as requested.
• Adhere to FERPA regulations
• Performs other duties as assigned.

Job Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High School diploma or equivalent and two years of prior experience relevant to basic accounting and payment processing functions
• Demonstrable proficiency in Excel
• Strong communication and organization skills
• Prior customer service experience (minimum 2-3 years)

Preferred Skills

• College coursework in basic accounting
• Previous experience with Colleague or other relevant accounting OR payment processing software

PHYSICAL DEMANDS:

The work is normally sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Additionally, the following physical abilities are required:

• Hear/talk/communicate – Must be able to exchange information and communicate
• Visual Acuity – Ability to perceive or detect surroundings
• Mental Acuity – Able to focus, concentrate, understand, and convey subject matter
• Repetitive motion (i.e., keyboarding)
• Stand/sit/walk/able to move or traverse from one area to another

WORK ENVIRONMENT:

College campus, direct contact with diverse students, staff, faculty and the general public in classrooms, common and shared areas, offices, and campus environments. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office, meeting, and training rooms.  Use of safe workplace practices with office equipment; computers for data entry and word processing with some highly technical applications and new technology systems; avoidance of trips and falls; observance of workplace and fire and building safety regulations; observance of traffic laws when/if driving a college vehicle; and observance of all College policies. This is a part time position <29 hours per week.

Carroll Community College has the right to revise this position description at any time, and this position description does not represent in any way a contract of employment.

Directions to Apply

Interested applicants must submit a resume emailed to ksorrell2@carrollcc.edu

This position is open until filled.

To qualify for employment, selected candidates must

• successfully complete a criminal background check (for designated positions)
• be able to work on campus as of the first day of employment
• be a resident of DE, MD, PA, VA, WV, or DC as of the first day of employment
• be currently authorized to work in the US, as the College does not offer Visa sponsorships
• complete an employment application upon request, prior to progressing through the initial interview process